About this Policy
This policy explains when and why we collect personal information about our members, how we use it and how we keep it secure and your rights in relation to it.
We will always comply with the General Data Protection Regulation (GDPR) when dealing with your personal data. Further details on the GDPR can be found at the website for the Information Commissioner (www.ico.gov.uk). For the purposes of the GDPR, we will be the “controller” of all personal data we hold about you.
Who are we?
We are the Cardiff & District Badminton League (CDBL). We can be contacted at email@example.com.
What information we collect and why
|WHAT||SOURCE||SHARED WITH / PROCESSED BY||HOW USED||DURATION KEPT||HOW DELETED|
|Name, address (if relevant as officer of club), gender, email address, senior or junior status, WB player number, affiliated club, role in club i.e. player, secretary etc, phone number if relevant contact for club||Adult & junior members (players)||League committee, other members when entering score sheets, Welsh Badminton||Affiliation info league; to communicate with members – share info & advertise events. To record match scores for the league table.||As long as they are affiliated to league. Deleted after two years of non-affiliation||Electronically deleted.|
|Photos of players||League events, matches and social events||Club website; local newspaper; social media; club archive||Results and news items; archive for posterity||Indefinite, or upon request||Electronically deleted.|
Website posts/comments – When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.
How we protect your personal data
We have implemented generally accepted standards of technology and operational security in order to protect personal data from loss, misuse, or unauthorised alteration or destruction. Please note however that where you are transmitting information to us over the internet this can never be guaranteed to be 100% secure. We will notify you promptly in the event of any breach of your personal data that might expose you to serious risk.
Who else has access to the information you provide us?
We will never sell your personal data. We will not share your personal data with any third parties without your prior consent (which you are free to withhold) except where we are required to do so by law or as set out in the table above or in this policy.
We may pass your personal data to third parties who are service providers, agents and subcontractors to us for the purposes of completing tasks and providing services to you on our behalf (e.g. to print newsletters and send you mailings). We do this for the purpose of our legitimate interests in operating the League. However, we disclose only the personal data that is necessary for the third party to deliver the service and we have a contract in place that requires them to keep your information secure and not to use it for their own purposes. It is possible that third parties may themselves engage others (sub- processors) to process your data. Where this is the case third parties will be required to have contractual arrangements with their sub-processor(s) that ensure your information is kept secure and not used for their own purposes.
We may also pass your personal data to Badminton Wales for the purposes of checking affiliations and carrying out surveys when it is in the legitimate interest of the league and Badminton Wales to do so. Badminton Wales may use third parties to carry out the surveys but disclose only the personal data that is necessary for the third party to do so and will have a contract in place that require the third party to keep your information secure and not to use it for their own purposes.
How long do we keep your information?
We will hold your personal data on our systems for as long as you are a member of the League and for as long afterwards as it is in the Leagues’ legitimate interest to do so or for as long as is necessary to comply with our legal obligations. We will review your personal data every year to establish whether we are still entitled to process it. If we decide that we are not entitled to do so, we will stop processing your personal data except that we will retain your personal data in an archived form in order to be able to comply with future legal obligations e.g. compliance with tax requirements and exemptions, and the establishment, exercise or defence of legal claims.
You have rights under the GDPR:
- to access your personal data
- to be provided with information about how your personal data is processed
- to have your personal data corrected
- to have your personal data erased in certain circumstances
- to object to or restrict how your personal data is processed
You have the right to take any complaints about how we process your personal data to the Information Commissioner at https://ico.org.uk/
Cookies used by CDBL website
Our cookies do not contain or pass any personal, confidential or financial information or any other information that could be used to identify individual visitors.
The tracking cookies that we use are for Google Analytics. These allow us to count page visits and traffic sources, so we can measure and improve the performance of our site. These are anonymous and so don’t hold any private data about you. Nor can they be used to share information about you with third parties.
What exactly is a Cookie?
Cookie is technical term for a tiny text file left on your computer by websites you visit. Each cookie is accessible only by the website that created it, and is used to store useful information on how you use that particular site.
If you know where to look, you’ll find hundreds, perhaps even thousands of cookies stored on your computer’s hard disk. Each one is unique, and relates to a specific website. Don’t panic, a cookie cannot contain viruses or malware and cannot install anything on your computer.
Cookies are useful. When you do an online shop on an eccomerce site and it greets you by name, it’s because it detected the cookie stored on your computer from your last visit. Equally, when you click a “Like” button and your Facebook account automatically opens up showing your profile, Facebook cookies on your computer have allowed this to happen.
Why we tell you about our cookies
It’s the law. The Privacy and Electronic Communications Regulations have been updated this year, stating that site users should be fully informed about the information being stored in cookies on websites they visit.
What should you do?
If you’re happy with the above then please continue to use our website without changing your settings and we will assume that you are happy to receive all cookies on our website. However, if you would like to you can change your cookie settings at any time.
To find out more about cookies, including how to see previous cookies have been set on your machine, and how to manage or delete them, please visit www.allaboutcookies.org.
For more details, please address any questions, comments and requests regarding our data processing practices to firstname.lastname@example.org.